Forward Emails Straight to Your Calendar
Stop copy-pasting dates from confirmations, invites, and newsletters. Forward the email to your private FlowBeam address and the event lands on your calendar in seconds — with the original message kept as context. Here's exactly how it works, and why it's smarter than every other "email-to-calendar" tool you've tried.
Why forwarding beats copy-paste
Most of your appointments arrive by email — flight itineraries, doctor confirmations, restaurant bookings, school newsletters, “invite attached” meetings. The old workflow is: open email, eyeball the date, switch apps, type it in, hope you got the timezone right. With FlowBeam Email Ingestion you just hit Forward. The event is created, the description carries the original email body so the "wait, what time again?" moment never happens, and you're notified the instant it lands.
Three steps, no manual typing.
Get your private ingestion address
Open Settings → Email Ingestion and FlowBeam will generate a unique forwarding address just for you. It's tied to your account, never shared, and you can rotate it any time if it starts attracting spam.
luan+aB12cD34@in.flowbeam.net✓ Senders not on your allow-list go into a Review queue.
✓ Daily and monthly rate limits stop runaway ingestion costs.
One address per user — rotate anytime.
Pro tip: Save the address as a contact called "FlowBeam Calendar" in your email client so it auto-completes when you start typing.
Forward any date-bearing email
Hit Forward in Gmail, Outlook, Apple Mail, Superhuman — anything that speaks SMTP. FlowBeam handles three flavours of emails out of the box:
The exact same Forward button you've used a thousand times.
Let the two-tier engine parse it
Most "email-to-calendar" tools have one trick: regex on the subject line. FlowBeam is layered. First we look for an .ics attachment — the canonical, lossless form. If it's there, the event is parsed exactly, with UID-based dedupe so re-forwarding the same invite never creates duplicates. If there's no ICS, the email goes to an AI extractor that understands natural language ("Choose date: 4 Jun 2026", "Due by next Friday", "Lunch 12pm Tuesday at the usual spot") and returns structured event data with a confidence score.
ICS first, AI second, heuristics as a safety net — never silent.
Cost-capped by design. The AI extractor has a hard daily spend ceiling. Once it's hit, fresh emails are queued and drained the moment the budget resets — so you never get a surprise bill, and emails never get lost.
Review or auto-confirm
High-confidence extractions (clean ICS invites, unambiguous confirmations) land straight on your calendar. Anything fuzzier shows up in the Review panel with the original email, the extracted fields, and one-tap accept / reject — no second-guessing what the AI "might" have understood.
See exactly what was extracted, accept with one tap.
Get notified, then forget about it
The moment an event is added, you get a push notification with the title, time, and a deep link straight to the calendar. The event itself carries the full original email in its description, so when you tap "Open" on the day, the confirmation number, booking reference, or meeting agenda is already there. No tab-switching, no search.
Confirmation lands, event appears, original email is one tap away.
Built for trust, not just convenience
Email-to-calendar tools have existed for years and they all suffer the same problems: silent failures, duplicate events from forwarded invites, runaway AI costs, and a steady leak of dates into spam folders. FlowBeam Email Ingestion was engineered to fix every one of them: dedupe by both ICS UID and intra-email content hash, hard-capped AI spend with a queue-and-drain fallback, a private rotating address with allow-listing, and a Review panel so nothing ever lands on your calendar without your sign-off.
See Pro features →Frequently asked questions
Stop typing dates from emails
Set up your ingestion address in under a minute. Free to start, no credit card needed.
Get my ingestion address →